Terms and Conditions

Organiser

The organiser of SUPER!WEIT is Schwarzwald Super! e.V. (for address and contact details see Legal Notice). These Terms and Conditions govern the contractual relationship between the organiser and the participants.

§ 1 Eligibility

Participation is open to any person of legal age who has duly registered and holds an official starting place for SUPER!WEIT. Club membership is not required.

§ 2 Obligations

(1) Each participant is responsible for assessing their own health and fitness to participate in SUPER!WEIT, consulting a physician if necessary. Participants must ensure their equipment is in perfect working order and must wear a helmet throughout the ride. The helmet must meet current ANSI/Snell standards, the new TÜV/GS standards, or UCI regulations. Participants must also carry tools and spare parts for the most common repairs.

(2) Participants must comply with the notes and specifications published on the event website (superweit.com) and in the Terms of Participation, as well as with instructions from staff and helpers before, during and after the event. In the event of violations that disrupt the orderly running of the event or may endanger the safety of other participants, the organiser is entitled to exclude the participant concerned from the event at any time.

(3) All notes, instructions and specifications published on the event website (superweit.com) and in the Terms of Participation, as well as those communicated in supplementary participant information (e.g. by newsletter), constitute a direct contractual obligation of the participant. By registering, the participant accepts the Terms of Participation and these Terms and Conditions.

§ 3 Conclusion of Contract

(1) Registration, which constitutes a binding contractual offer from the participant to the organiser, is made via the online registration at superweit.com.

(2) Each participant may register only themselves and only once per event. Duplicate registrations will not be accepted, i.e. a duplicate registration by the same person does not confer a right to a second starting place. Duplicate registration may also lead to exclusion from the event.

(3) The contract is concluded when the participant has accepted these Terms and Conditions and the Terms of Participation during online registration. Before participating, the participant additionally submits a Participant Declaration (Participant Declaration and Liability Waiver) confirming their own responsibility, the liability provisions under § 9 and the participation requirements; it contains no provisions to the detriment of participants going beyond these Terms and Conditions and the Terms of Participation. The Participant Declaration must be submitted in text form, as a rule by signing the form provided at check-in (accreditation, § 6). Eligibility to start requires that the registration fee has been received by the organiser and that the participant has received the registration confirmation.

(4) The organising committee may decide at any time whether to accept a registration, or to exclude a registered person from the event if that person may damage the event’s reputation. The organising committee also reserves the right at any time to exclude persons from the event and cancel their starting places if there is reasonable suspicion of commercial resale of starting places.

(5) On registering, the participant warrants that all information provided (in particular regarding identity, date of birth and participation requirements) is accurate and complete. In the case of false information, the organiser is entitled to terminate the contract without notice and to refuse participation.

§ 4 Right of Withdrawal / Exclusion of the Right of Withdrawal

Pursuant to § 312g(2) no. 9 of the German Civil Code (BGB), unless otherwise agreed, there is no right of withdrawal for contracts providing services in connection with leisure activities when the contract provides for a specific date or period of performance.

Since the purchase of a starting place constitutes the booking of a date-bound leisure event, the right of withdrawal is excluded.

By ordering a starting place and any additional chargeable services (e.g. transfer or add-on options), a binding contract is concluded which entails an immediate obligation to pay.

§ 5 Payment

Payment is made online via our partner pretix. The available payment methods are displayed during the registration process.

§ 6 Check-in (Accreditation)

(1) Start documents are issued exclusively at check-in on site. Check-in is possible in person only; an official identity document (ID card or passport) is sufficient for identification, and the registration confirmation does not have to be presented. Collection of the start documents by third parties – even with written authorisation – and dispatch by post are excluded. Check-in must be completed before setting off; the time slots booked in the participants’ area serve to manage the flow of arrivals.

(2) No start documents are issued without a submitted Participant Declaration (§ 3(3)). Blank copies of the form are available at check-in.

(3) Each participant is obliged to check the start documents received at check-in for completeness immediately upon receipt. Later complaints cannot be considered.

(4) At check-in, each participant receives a GPS tracker, which must be carried and kept active for the duration of the event (details see Terms of Participation). A deposit of 150 € is required for issuance. The deposit is refunded in full upon proper return of the tracker; the return modalities are governed by the Terms of Participation. Where the participant is responsible for the non-return, loss of or damage to the tracker, the organiser may set off the damage incurred (replacement or repair, up to a maximum of 150 €) against the deposit; any remaining balance is refunded. Participants remain free to prove that they are not responsible for the non-return, loss or damage, or that no damage or only lesser damage has occurred.

§ 7 Cancellation / Distance Change / Transfer of Place

(1) Participants may add a cancellation option to their registration. This is offered for a fee of 20 €. Any additional booked services are excluded from the cancellation option. In the event of cancellation, a refund of the participation fee is issued exclusively by the organiser. The cancellation option may be exercised without reason until 31 July 2026. After that date, a written explanation is required (illness incl. Covid-19, injury or accident etc.). For cancellations from 1 August 2026, the starting place may be transferred to 2027. The cancellation option is exercised in writing by email to hallo@superweit.com.

(2) Cancellation with refund of the registration fee is not possible without an active cancellation option. In justified exceptional cases, a transfer of the starting place to the following year may be granted. This option is available up to one week before the event and must be requested in writing by email to hallo@superweit.com.

(3) Subsequent distance changes are possible. The organiser reserves the right, in the event of bad weather or other unforeseen circumstances, to shorten the route and adjust the time limit. In case of danger, a cancellation or interruption by the authorities is also possible.

(4) The organisers have the right to exclude participants from the event who behave improperly in any way (e.g. in breach of the Terms and Conditions, the Terms of Participation or the rules of conduct). This also applies to participants who are evidently at risk of harming their own health.

(5) The organisers may also remove participants from the event who are clearly no longer able to pass the following checkpoints within the time limit. After consultation and at the organiser’s discretion, participants may alternatively continue on their own responsibility and without time recording.

(6) Transfer of a starting place to another person is possible free of charge until the start documents are issued. Any cancellation option already purchased is transferred to the person taking over. The transfer must be requested in writing by email to hallo@superweit.com; by taking over, the new participant accepts these Terms and Conditions and the other event rules.

FLINTA* starting places may only be transferred to other FLINTA* persons (women and non-binary persons).

§ 8 Cancellation of the Event / No-Show

(1) In the event of cancellation of the event due to force majeure (war, pandemic, natural disasters or comparable events), official order or safety reasons, participants have no claim to damages (e.g. for travel costs).

(2) In the case of cancellation pursuant to paragraph 1, the starting place is primarily transferred to the event in the following year. Alternatively, participants may claim a proportional refund amounting to 50 % of the participation fee; the choice must be communicated in writing to hallo@superweit.com within a period set by the organiser. Any cancellation option already purchased is treated analogously: in case of transfer to the following year it remains valid; in case of refund, it is also refunded at 50 %.

(3) If participants are unable to take part in the following year, there is no claim to a refund of the participation fee or the cancellation option.

(4) In the case of a no-show, any claim against the organiser lapses. Claims arising from the cancellation option remain unaffected.

§ 9 Liability

(1) The SUPER!WEIT is not a race or competitive event, but the organisational framework for a private long-distance bicycle ride which each participant completes on their own responsibility. The organiser points out that a ride of around 750 km on roads that are not closed to traffic – including at night, in all weathers and over several days – carries typical risks (road traffic, falls, exhaustion, weather, animals on the road). Participants bear these ride-typical risks themselves, unless the risks result from a breach of duty by the organiser.

(2) The organiser’s services are described conclusively in the Terms of Participation. The route is not closed to traffic, is not secured and is not monitored. Beyond the services described, the organiser assumes no duty of care, accompaniment, safeguarding or supervision. The GPS tracker serves time recording, route validation and Live Tracking; it is not an emergency call system.

(3) The organiser is liable for damage arising where such damage results from the breach of a material contractual obligation or from intentional or grossly negligent conduct on the part of the organiser, its legal representatives or vicarious agents. Where a material contractual obligation is breached through slight negligence, liability is limited to the foreseeable damage typical for this type of contract. A material contractual obligation is an obligation whose fulfilment makes the proper performance of the contract possible in the first place, or on whose observance the participant may regularly rely. Any further liability for damages is excluded. Liability for culpable injury to life, body or health under the statutory provisions remains unaffected. Liability under the German Product Liability Act (ProdHaftG) likewise remains unaffected.

(4) The organiser does not take bicycles, equipment or valuables belonging to participants into its custody, not even in the start, finish and checkpoint areas. For their loss or damage, and for loss of or damage to baggage handed over for transport, the organiser is liable only in accordance with paragraph 3. Participants should ensure these items are adequately insured.

(5) Participants are liable under the statutory provisions for damage they cause to third parties or to the organiser. The participant shall indemnify the organiser internally against any third-party claims, to the extent that those claims are based on intentional or negligent conduct by the participant.

(6) Before receiving the start documents, the participant declares in the Participant Declaration (§ 3(3)) that they are not aware of any health reasons that speak against participation. In justified individual cases, the organiser may require a medical certificate of fitness for sport to be presented before the start; the organiser does not take the certificate into its files, but merely records that it was presented. Without a required certificate, the participant cannot start.

§ 10 Data Collection and Use

(1) The personal data provided by participants at registration is stored and processed solely for the purposes of running and administering the event.

(2) In order to carry out Live Tracking, the participant’s name, start number and current position in particular are shown during the event on the publicly accessible tracking page of our service provider. Participants may object to this public display at any time; time recording and route validation remain unaffected. Details are governed by the Terms of Participation and the Privacy Policy.

(3) Details that participants provide in the participants’ area (e.g. emergency contact, Instagram name) are processed solely for the purpose stated there; details are governed by the Privacy Policy. For photos and videos that participants upload there, the permission given when uploading applies; the non-exclusive, free-of-charge right of use granted with it has no end date, and a withdrawal under § 10(6) sentence 1 ends it for future uses.

(4) The organiser documents the event in photo, film and sound recordings (including interviews). Overview shots of the start, the checkpoints and the finish in which no individual person is in the foreground are published by the organiser on the basis of its legitimate interest in documenting the event (Art. 6(1)(f) GDPR, § 23(1) no. 3 of the German Art Copyright Act, KUG); such publication may be objected to at any time (Art. 21 GDPR). Recordings in which the participant is recognisably in the foreground, and the naming of their first and last name in connection with such recordings, are published by the organiser without remuneration only with separate consent, which may be given in the Participant Declaration (§ 3(3)). Giving this consent is voluntary; withholding it does not preclude participation. Where recordings reveal indications of special categories of personal data within the meaning of Art. 9(1) GDPR (such as health, religion or origin – recognisable, for example, from headwear, glasses, skin colour or visible exhaustion), the consent pursuant to Art. 9(2)(a) GDPR expressly extends to that data as well. Publication takes place on the website superweit.com, on the club website schwarzwald-super.de, on the organiser’s social media channels (e.g. Instagram, Strava), in the newsletter and in the organiser’s own print media. The organiser does not sell recordings and does not pass them on to the press or other third parties without the participant’s separate permission.

(5) The organiser informs participants by email about everything that is necessary for carrying out the event (Art. 6(1)(b) GDPR).

(6) Consent given – in particular the photo and video consent given in the Participant Declaration – may be withdrawn at any time without giving reasons, in text form (e.g. by email to hallo@superweit.com), with effect for the future. Recordings in which the withdrawing participant is recognisable and shown essentially alone are removed from the organiser’s publications without undue delay. In the case of recordings showing the participant together with other people, the participant is made unrecognisable without undue delay (e.g. by pixelation), or the recording is removed. Print media already distributed and copies taken over by third parties cannot be recalled. The lawfulness of the processing carried out up to the withdrawal remains unaffected (Art. 7(3) sentence 2 GDPR).

§ 11 Changes

The organiser reserves the right to make programme changes. All official changes and announcements will be communicated on our website superweit.com. Any changes will also be posted at the information boards at check-in. These notices are ultimately binding and authoritative.

§ 12 Applicable Law

These Terms and Conditions and all legal relations between the organiser and the participants are governed by German law, excluding the UN Convention on Contracts for the International Sale of Goods (CISG).

§ 13 Severability

Should individual provisions of these Terms and Conditions be or become wholly or partly invalid or unenforceable, this shall not affect the validity of the remaining provisions. Invalid or unenforceable provisions shall be replaced by the applicable statutory rules.

Last updated: October 2026